Archive for the ‘USPS’ Category

Thank You for Choosing Direct Mail

Tuesday, March 22nd, 2011

“Thank you for choosing Google eBooks!” If you’re like me, you would expect to see these words on a web page, or in an email, after completing a Google eBook purchase. Instead, these words arrived written on the back of an envelope my wife received from Google via the U.S. Postal Service. Score one for direct mail.

The letter arrived last week. I saw the familiar Google logo, and was immediately curious why we had received mail from Google. Perhaps it was in regards to my recent move to 2-step verification. Nope, it was an envelope with 4 bookmarks inside, thanking my wife for her recent eBook purchase.

Bookmarks from Google

Google is on the cutting-edge of technology, but when it comes to advertising, and enhancing the customer experience, Google turned to the most trusted government agency: the United States Postal Service (USPS). While I don’t have inside knowledge of their marketing thought process, I am going to make the guess that Google believes it will be a long time before eBooks replace paper books altogether. Furthermore, if you buy an eBook, it is likely that you already own many books. The bookmarks say, ‘We know you don’t plan to replace all your books, and we get that. So here are some bookmarks.’ That said, I think this is a broader statement about direct mail.

The connection that is made by sending a piece of mail cannot be understated. Recent research by Epsilon shows that young adults, ages 18 to 34, prefer offline sources of information to online in many cases. Direct mail plays a critical role in the messaging mix when communicating with current and future prospects.

Google has shown that cutting-edge does not mean breaking away entirely from tradition. Instead, they have shown that cutting-edge means using the right tools for the right job. Thank you to Google for recognizing the power and importance of direct mail.

Josh Evans

I See Dead Puppies

Tuesday, January 4th, 2011

Actually I don’t, but apparently I do talk to them on Twitter.

Yesterday, I was reading about the forever stamps being released this year by the USPS and came across the story of Owney the dog–who will be featured on a stamp in July. Owney was the unofficial mascot of the Railway Mail service from 1888 to 1897 where he rode the rails with postal workers. He even traveled around the world in 1895. You can learn more about Owney’s fascinating story at the National Postal Museum website. Today, Owney is stuffed and residing at the Postal Museum as a representative from that era of mail service.

After reading about Owney, I was compelled to post the following (somewhat humorous) remark on Twitter, “There’s a stuffed dog at the Smithsonian’s Postal Museum which is all the motivation my cat needs to do something noteworthy before death.”

Yes, I do tweet about my cat a little too much.

Much to my surprise, I received the following response just a little bit later.

Somewhere out in the interwebs an employee for the Postal Museum or the Smithsonian, is tracking these types of comments in Twitter. Looking for key words like “Smithsonian” or “Postal Museum” and commenting where appropriate. So a random joke like mine actually got the attention of an employee of the museum who responded as @OwneytheDog. It’s brilliant marketing if you think about it. A tiny gesture of goodwill from a stranger helps ensure that I’ll be looking for these stamps in July when they are released. For once, I’m not joking.

You read a lot about how to market on Twitter. Social Media Gurus use terms like “generating brand awareness” to sell the value of Twitter to their clients – or just to fill blog space. Either way, you don’t need a massive campaign to be successful at social media; it’s really the little things that count. The minimum required to be “good” at social media is to respond to customer inquiries and complaints, or seek out people to help generate interest. Yesterday, when the folks operating Owney’s Twitter account came across my silly little tweet and took thirty seconds to respond with two words, I doubt they anticipated a corporate blog from me in response.

Honestly though, isn’t that what people really want from Twitter? To know someone is listening to them and is willing to engage in a conversation.

This was so much more successful than the individuals that send you a message with cryptic text and a link to www.ifyouclickthislinkyourcomputerwillexplode.com.

Before I wrap this up, getting a tweet from a stuffed dog isn’t the strangest marketing I’ve received. Months ago I tweeted about throwing away single socks. I received a reply from an individual selling socks in packs of three. In other words, it ensured that if I lost a sock, I’d always have a backup. I replied asking how I’d know to buy an extra right or left sock. I never heard back.

To summarize, you can build a lot of goodwill with Twitter or Facebook by doing the little things right. It doesn’t take a lot of effort to impress people and get them on your side. It can be as simple as using the tools provided for the application you are working with, monitoring those tools and responding when appropriate. So if you find yourself at the Postal Museum, say hi to Owney for me. If you don’t find yourself there anytime soon, be sure to pick up his stamps in July.

Now if you’ll excuse me, I’m off to make my cat a YouTube viral sensation.

Joel Ingersoll

USPS® Processing and Distribution Center Tour

Wednesday, November 17th, 2010

I want to offer a big thank you to the Twin Cities Postal Customer Council for hosting a tour of the St. Paul Postal Processing and Distribution Center. Touring a facility of this size is a rare opportunity that anyone would find interesting. “How could a postal facility possibly be so exciting for everyone?” some may say. As David Macaulay writes in his book, The New Way Things Work, to know how a machine works, you need to understand the principles that govern its action. To take a look at what was under the cover of this facility, and the sheer scale of this postal operation, was fascinating. Don’t just take my word for it, check out the pictures we took while on the tour.

For you USPS aficionados out there, this facility represents the latest innovations in productivity. Short induction distances from dock door to sorting machines, 6 delivery point barcode sorters, soon to be completed installation of 3 flat sequencing systems, and much more. The 612,000-square-foot center, which sits on 92 acres, cancels an average of more than 700,000 letters each day and processes more than 6 million letters, and up to 500,000 flats (magazines, newspapers, large envelopes) daily.

While there is certainly a lot of good debate about postage rates and their impact on the long term sustainability of the USPS, the tour of this plant reminded me of the amazing complexity and size of what happens every day to deliver 160 billion pieces of mail throughout the country. For example, an entire day’s worth of letter mail for a city delivery office can be sorted into delivery sequence for a carrier in just two passes through a gigantic sorting machine. The USPS does all of this far outside of the spotlight.

If you want to check out what’s under the cover of an operation such as this one, tour a Processing and Distribution Center near you!

Josh Evans

New legislation seeks to mitigate problems faced by the USPS®

Wednesday, September 29th, 2010

Senator Tom Carper of Delaware has introduced new legislation seeking to mitigate many of the problems faced by the USPS®. On September 23rd, the Postal Operations Sustainment and Transformation (POST) Act of 2010 was introduced. The bill aims to address at least 4 key issues: retiree health benefit pre-funding, elimination of Saturday delivery, offering of non-traditional products and services, and wage and benefit calculations.

While this issue is complicated, any legislation to improve the long term stability of the USPS is notable. With a projected 2010 deficit of $7.8 billion something will need to change sooner rather than later.

Josh Evans

It’s Complicated

Monday, August 2nd, 2010

The USPS has struggled with postage hikes before, but the latest ‘exigent’ increase is shaping up to be the most divisive in my years as a postal expert. The AFFORDABLE Mail Alliance has come to the forefront of voices fighting the increase. Just today they had an article in The Washington Post.

In many ways I agree with the Alliance, a postage increase now would be painful for the direct mail industry. Businesses across the United States are coping with high unemployment rates, restricted lending practices, and a slow moving economy. Along with that pain, that many of us have been touched by, the USPS faces a fundamental crisis as well. Without a sustainable balance sheet, we will not continue to benefit from one of the most sacred, trusted institutions, the United States Postal Service. Any which way we turn, there are difficult decisions to be made.

While the AFFORDABLE Mail Alliance presents an important side of the debate, we all want a sustainable USPS. I urge all USPS customers to learn about the full spectrum of issues, and make your voice heard.

Josh Evans

Good News for the USPS

Thursday, July 22nd, 2010

I will never forget an in flight conversation from a couple years ago. The National Postal Forum (www.npf.org) had just wrapped up and I was heading back to Minneapolis. I sat down and started a casual airplane conversation with my neighbor. We exchanged obligatory job titles, responsibilities and reasons for travels. At that point, my neighbor proceeded to proclaim, with indignation, that the United States Postal Service (USPS) must be run by crazy people. He explained that any non-government organization would be able to run such an operation with significant profits, similar to FedEx or UPS. I was reminded of this exchange today when I heard about some good legislative news.

Today the House postal oversight subcommittee approved legislation that will increase USPS cash flow by an average of $5.6 billion per year through 2016. While this is by no means guarantees the legislation will pass, it is a step in the right direction. The change will eliminate previously established requirements that have the USPS funding a 75 year future retiree health benefit liability, within ten years. This is one of many unique mandates, but each step forward will help ensure a sustainable USPS.

For our Postmaster General John E Potter’s complete thoughts on the state of the USPS financial situation and his plan for action, take a look at his April 2010 United States Senate statement: http://www.usps.com/communications/newsroom/testimony/2010/pr10_pmg0422.htm .

Josh Evans

What do Rockets, Missiles and Cloud Services have in common?

Tuesday, May 25th, 2010

The answer is that they have each played a part in the history of the mailing industry.

February 23, 1936 – two rockets were launched in an attempt to transport mail 2,000 feet across a frozen lake. These rockets crash-landed on the ice and the postmaster had to drag the bags of mail across the frozen lake to the post office.

On June 8, 1959 – a navy submarine fired a guided missile carrying 3,000 letters towards a naval air station in Mayport, FL. At that time the postmaster general stated, “Before man reaches the moon mail will be delivered within hours from New York to California by guided missile.”

On January 7, 2010 – Lorton Data announced the release of “Aqua-Mailer”, a complete, on-demand suite of direct mail services. These “in the cloud” services enable direct mailers to streamline their processes and save on software costs therefore increasing their bottom line profit.

Mailing technology has come a long way………..the sky’s the limit!

Nita Estrem

Two Critical Move Update Compliance Steps for NCOALink®

Wednesday, November 25th, 2009

With the January 2010 move update requirement enforcement speeding towards us, there are two important steps you need to take to ensure that USPS® does not find your mail out of compliance. Merely showing an approved move update method was used prior to mailing will not prevent penalties from being assessed.

Step 1

Remove records that have a changed address and no new address can be provided. These fall into 3 categories: Moved no new address available, PO Box closed and foreign move. Many programs and update methods require that these records be removed from your mail file manually. If these records are present on a mail piece, they will be identified as moves that were not caught by the move update process when passed through MERLIN® (the system used to evaluate compliance of mail pieces).

Step 2

In general, use the same address information on the mail piece that was used for NCOALink processing. Because mail that is scanned through MERLIN will use all information on the mail piece, the same information must have passed through NCOALink. If for example you do not include a personal name from a business-to-business file for NCOALink processing, but included the personal name on the mail piece, it is possible that they name would have caught additional changes.

While there are other factors that could come into play, these two steps will help your runs through MERLIN.

Josh Evans

CASS™ Cycle N Deferment

Thursday, November 12th, 2009

While my friends and some co-workers will look at me with a sideways glance, this is exciting news.

First, a little history. With the increased reliance on machines to sort mail, the USPS® needed to ensure that postal codes were being assigned properly. Thus in the late 1980’s the USPS decided to start testing the accuracy of software used by mailers with ‘CASS certification.’ With this test in place, the Post Office™ knew that the vast majority of addresses were coded according to their expectations.

Over the last 20 years, there has been a lot to work on for anyone who has ever looked at a one of the CASS Technical Guides. We are talking about some highly technical and nuanced reading on a yearly basis. But now the pace of change has slowed. The standardization of addresses has reached a plateau. The USPS recognizes this with their deferment of CASS Cycle N to August 1st 2011. I believe there are a couple important insights to be gained from this news.

Much effort and emphasis has been placed on the quality of address coding to generate efficiencies within the postal system. After CASS Cycle N, the USPS expects that cycles will be scheduled on an as needed basis. These cycles will be more targeted, for example it appears likely that SuiteLink™ will be a requirement in Cycle N. Stopping what has been a rapid rate of change shows the ROI for addressing improvements is now insignificant.

Postmaster General Jack Potter has aggressively moved to keep the USPS viable into the 21st century. One of his key efforts involves reducing the over $2 billion problem of undeliverable-as-addressed mail.  I speculate that many of the resources once dedicated to tackling address quality, will evolve into two areas: enforcement and expanded requirements built on existing technology. Move Update and the IM™ Barcode are good examples of this evolution.

Sideways glances aside, this is a pivotal point in the history of the USPS. The news over past couple years, and the next couple, will likely set the tone for the next 50 of this century.

Josh Evans

Intelligent Mail Barcode Deadline Changes but…

Thursday, October 29th, 2009

The Postal Service has pushed back the deadline for mandatory use of the Intelligent Mail barcode from May 2009 to May 2011. Just because it isn’t mandatory for a while doesn’t mean you can’t start using it now, and take advantage of all the benefits available today. If you don’t currently use endorsements, ACS, or PLANET codes, and simply use the POSTNET barcode for postage discounts, then it’s a breeze to switch over to the Intelligent Mail barcode. Just get a Mailer ID and the rest is easy!

If you do use endorsements, ACS or PLANET codes wouldn’t it be nice to clean up your address block? Let the Intelligent Mail barcode do it all!  Why print a POSTNET barcode, a participant code, and a PLANET code when you only need to print the Intelligent Mail barcode?  You can get started today by learning more about IMB at http://ribbs.usps.gov/index.cfm?page=intellmaillatestnews.

Pam Corbeille-Lepel